DOCUMENT CONTROL & CORPORATE ADOPTION

Document Title: Directive on Global Document Numbering and Coding Standards

Reference Number: HYD-CMP.00.0226

Authorized By: HydITEx Corporation Board of Directors

Effective Date: May 2026

Status: [ACTIVE / BINDING]

This directive establishes a mandatory, unified system for the identification, classification, and coding of all official documents and digital assets of HydITEx Corporation. By implementing the global coding formula and anonymized signatory protocols (ROM, LCT, THT), the corporation ensures absolute traceability, departmental accountability, and the protection of personnel from external influence or individual pressure.

ARTICLE I: PURPOSE AND SCOPE

This directive mandates the implementation of a unified coding system and standardized signatory protocols for all official corporate assets of HydITEx Corporation. The Board of Directors hereby adopts a centralized identification standard for all internal and external records to ensure absolute global traceability, departmental accountability, and the protection of personnel through anonymized signature standards (ROM, LCT, THT). This framework establishes the legal and operational basis for all corporate communications and asset management.

ARTICLE II: THE UNIFIED CODING FORMULA

Every document issued by the corporation must bear a Reference Number according to the following mandatory structure:

HYD-[TYPE].[DEPT].[NO][YEAR]

• HYD-: Mandatory Corporate Prefix identifying the asset as HydITEx Property.

• [TYPE]: Three-letter code identifying the category or nature of the document.

• [DEPT]: Two-digit code identifying the issuing authority or regional department.

• [NO][YEAR]: Two-digit sequence number within the issuing year followed by the last two digits of the year.

ARTICLE III: DOCUMENT CATEGORY MATRIX (TYPE)

The following codes are approved for classification based on the nature of the document and the associated level of authority:

• LEG: Corporate Governance Standards & Fundamental Operational Protocols. Includes baseline legal notes and constitutional frameworks.

• CMP: Global Compliance, Ethics & International Regulatory Alignment. Protocols regarding IECEx/IECQ and ethical conduct.

• PRV: Global Data Security & Information Privacy Protocols. Standards for data protection and privacy.

• FIN: Financial Routing, Banking Infrastructure & Fiscal Protocols. Official financial instructions and routing records.

• HR: Human Resources Records & Strategic Personnel Management. Internal employment records and HR directives.

• PUR: Operational Procurement, Supply Chain & Asset Acquisition. All purchasing records (Authorized by: ROM under Anonymized Protocol).

• RD: Internal Research, Technical Development & Intellectual Property. Internal R&D reports and technical assets.

• LCT: Legal Counsel Team / Official Legal Correspondence. Active claims, strategic responses, and dispute resolution (Authorized by: LCT/law partners).

• SAM: Strategic Sales, Marketing & Technical Proposals. Commercial offers and inquiries (Authorized by: THT - The HydITEx Team).

• OPS: General Corporate Operations & Internal Administrative Protocols. Covers logistical workflows, maintenance, and regional operational directives (Authorized by: ROM).

ARTICLE IV: DEPARTMENTAL IDENTIFICATION CODES (DEPT)

This code identifies the highest authority or regional body that granted the document:

• 00: Board of Directors (The highest inter-departmental governing body).

• 01: Pacific Department (HydITEx).

• 02: Mediterranean Department (HydITEx).

• 03: Atlantic Department (HydITEx).

• 04: Middle East Desk (HydITEx).

ARTICLE V: IMPLEMENTATION MANDATE

5.1. Format Transition: All internal administrative, HR, and departmental records must immediately transition from legacy numbering formats (e.g., #HR, #OPS) to the mandatory corporate prefixing system (e.g., HYD-HR, HYD-PUR).

5.2. Research Synchronization: External scientific publications and research assets utilizing the DOI (Digital Object Identifier) system must be synchronized with a corresponding internal HYD-RD reference number for administrative tracking and intellectual property management.

5.3. Operational Framework: This protocol serves as the primary operational framework for all digital and intellectual interactions within the global infrastructure of HydITEx Corporation.

ARTICLE VI: ANONYMIZED AND TEAM SIGNATURE STANDARDS

6.1. Collective Authority: To ensure corporate integrity and protect personnel from external pressure, unethical influence, or individual targeting by third parties, HydITEx Corporation adopts the principle of Anonymized Accountability.

6.2. ROM Title (Operations): All documents and correspondence related to procurement, supply chain, and general operations (PUR, OPS) shall be authorized on behalf of the regional operations team and signed using the title R&D Operations Manager (ROM).

6.3. THT Title (Commercial): Sales proposals, technical inquiries, and marketing communications (SAM) shall be issued under the collective signature The HydITEx Team (abbreviated as THT) to ensure a unified corporate position.

6.4. LCT Title (Legal): Official legal responses, claims, and mandates (LEG) are issued by the Legal Counsel Team (abbreviated as LCT). While coordinated with external partners such as law partners, all correspondence is maintained under the LCT identifier.

6.5. Personnel Protection: The use of individual employee names or personal signatures in commercial proposals and primary legal/operational responses is strictly prohibited. All communications must be authorized under the relevant team titles (ROM, THT, LCT) to safeguard the privacy and security of corporate staff.

6.6. Legal Validity: Signatures issued under the titles ROM, THT, or LCT carry full corporate authority and are legally binding for HydITEx Corporation.

Corporate Compliance Note:

All corporate records, administrative documents, and external publications must strictly adhere to the unified coding standard established by this protocol. Documents that do not comply with these mandatory requirements will not be recognized as official assets of HydITEx Corporation and will be considered invalid for official or legal use.